Charter Bus Rentals Walnut Creek, California

Charter bus rental prices in Walnut Creek typically range from $1,200 to $4,500 for most local trips, but longer or more complex itineraries can cost more. Smaller vehicles like minibuses (18–28 passengers) run $1,200–$2,800 per day, while full-size 56-passenger coaches are $2,400–$4,500 per day or $200–$375 per hour. For multi-day or out-of-town trips, you’ll pay by the hour, day, or mile—whichever is most cost-effective for your itinerary. Call 925-891-7290 anytime 24/7 to get an exact quote in minutes!

Rates vary by season, vehicle size, trip length, and your exact pickup location—so downtown pickups near Broadway Plaza or the Lesher Center may differ from Rossmoor or Shadelands. Peak months (spring and fall) are more expensive due to school and event demand. Your price includes the bus, driver, fuel, tolls, and standard amenities; extras like parking, lodging for the driver, or special wrap fees are additional.

Here are real-world examples of what a charter bus rental might cost for common Walnut Creek group trips:

• Walnut Creek to San Francisco (one day, full-size bus): $3,000–$4,500 round trip for a corporate outing, wedding, or Giants game. That’s about $56–$81 per person with a 56-passenger coach.
• Local Walnut Creek wedding shuttle (minibus, 5 hours): $1,200–$1,750 for a 20- to 28-passenger minibus running guests between the ceremony and reception downtown. That’s $43–$88 per person.
• School field trip to the Oakland Zoo or Chabot Space & Science Center (full-size bus): $2,800–$3,800 for a 56-passenger coach, or $50–$68 per student.
• Corporate commuter shuttle from Walnut Creek BART to Shadelands (minibus, daily): $1,500–$2,500 per day for a 25- to 35-passenger minibus making multiple loops.
• Walnut Creek to Sacramento Capitol tour (full-size bus): $3,600–$4,200 for a 56-passenger coach, or $64–$75 per person.
• Multi-day sports team trip to Los Angeles (full-size bus, 3 days): $7,500–$12,000 total, or $134–$214 per athlete.

For the most accurate pricing, call our team at 925-891-7290 with your exact itinerary. We’ll get you an all-inclusive quote in minutes!

Several factors influence the cost of a charter bus rental in Walnut Creek:

• Trip Duration and Distance: Longer trips with more mileage cost more. Local Walnut Creek shuttles might be billed hourly, while trips to Sacramento or Los Angeles are charged by the mile or day.
• Vehicle Size and Type: Larger buses (50-56 passengers) cost more than smaller minibuses (18-28 passengers). Specialty vehicles with luxury amenities also carry a premium.
• Time of Year: Spring and fall are peak seasons due to school trips, sports, and weddings, leading to higher rates. Summer and winter holidays may offer lower pricing.
• Pickup Location: Pickups in congested areas like downtown Walnut Creek or near BART stations may incur additional fees. Deadhead charges apply if the bus travels empty from another city.
• Trip Duration (Single vs. Multi-Day): Multi-day rentals require additional payment for driver lodging and per diem.
• Additional Expenses: Bridge tolls (e.g., Bay Bridge), parking fees, and driver lodging for overnight trips are extra.

Charter Bus Rental Walnut Creek is a leading charter bus company in Walnut Creek because we offer one of the largest and most diverse fleets in Contra Costa County, backed by 24/7 customer support and fully custom packages. We’ve helped schools, businesses, brides, sports teams, and event planners book everything from single shuttles to multi-bus convoys—so we know how to solve any transportation challenge you throw our way. Need a last-minute replacement? Special ADA seating? Buses wrapped in company colors? We do it all, and we do it fast.

Our team is available 24/7 to answer questions, provide quotes, and assist with your rental from start to finish. We understand the unique challenges of Bay Area travel, including bridge tolls, downtown congestion, and venue-specific loading zones. When you choose Charter Bus Rental Walnut Creek, you’re getting a team that’s committed to making your trip smooth, comfortable, and on schedule.

We’ve helped every kind of group you can imagine! Local schools and colleges book campus shuttles, field trip buses, and athletic team transportation. Corporations use us for employee commuting, off-site meetings, and conference travel to venues like the Lesher Center or Walnut Creek Marriott. Wedding parties love our guest shuttles to ceremony and reception sites around downtown or Boundary Oak. Sports fans and teams rely on us for game-day trips across the Bay Area. We also serve religious groups, senior outings (including Rossmoor), nonprofit events, and government or military movements. If you have people who need to get somewhere together, we have a bus that fits.

Charter Bus Rental Walnut Creek offers a full range of vehicles from 18-passenger minibuses to 56-passenger full-size motorcoaches, plus several mid-size options (25, 28, 32, 35, 40, and 50 seats) to fit any group size or budget. Our fleet includes models from top manufacturers like Van Hool, Prevost, MCI, Setra, Temsa, Grech, Turtle Top, and more—so you always get a modern, reliable coach with the amenities you need. Need something ADA-accessible? We have several models with wheelchair lifts and extra-wide aisles. Not sure what size is best? Our team can recommend the perfect bus based on your headcount, luggage needs, and trip length.

Many vehicles offer upgraded interiors with leatherette seating, wood-look flooring, LED accent lighting, and optional exterior wraps or custom signage. If you need something specific—a VIP sprinter, a 60-seat double—just ask. We can usually accommodate special requests, including ADA-accessible coaches with lifts.

Most of our Walnut Creek charter buses come standard with reclining cloth or leatherette seats, individual reading lights, powerful air conditioning, overhead parcel racks, underfloor luggage bays (on larger coaches), and a clean onboard restroom. Every vehicle includes Wi-Fi and 110V power outlets (with USB ports) at each row. Flat-screen monitors with DVD/Blu-ray players are common—typically one screen on a minibus, two to four on larger coaches.

Upgraded coaches may feature forward-facing PA systems, Bluetooth audio, HDMI inputs for laptops or gaming consoles, and optional cabin layouts with card tables or four-seat clusters. Full-size motorcoaches offer the smoothest ride, the most luggage space, and the best sound insulation for relaxing or getting work done on the road. If you need something specific—like a beverage cooler, extra monitors, or a fully ADA-compliant coach with a wheelchair lift—just ask when you request your quote.

Yes, most full-size charter buses (40–56 passengers) have a bathroom located at the rear of the coach. It’s a compact restroom with a toilet and hand sanitizer or a small sink. This is convenient for longer trips out of Walnut Creek—like heading to Sacramento, San Francisco, or San Jose—but it’s meant for emergencies or quick stops, not full-service use. For everyone’s comfort, we still recommend scheduling regular breaks at rest areas or gas stations with larger facilities.

Smaller minibuses (18–35 passengers) typically do not have a bathroom due to space constraints. If having a restroom onboard is important for your group, please request a full-size coach when you book.

Yes, almost all modern charter buses and minibuses in Walnut Creek come equipped with power outlets and USB ports. On full-size coaches, you’ll typically find 110V outlets at every pair of seats—either above the armrest, below the window, or along the side panel—plus USB-A or USB-C ports for phones and tablets. Minibuses often have USB ports at each row and one or two 110V outlets mid-cabin.

This setup lets passengers charge laptops, phones, tablets, or other devices while on the road. Staying powered up is especially useful for corporate groups heading to Bay Area meetings, students on academic trips, or anyone streaming video during a longer ride. If you need to plug in multiple devices or require outlets at specific locations—like near a table or monitor—just let us know when you book. We’ll make sure your bus has the connections you need.

Yes, almost all of our Walnut Creek charter buses—whether it’s a minibus or a full-size coach—come equipped with onboard Wi-Fi. The system connects to the internet via a 4G or 5G cellular network, providing wireless access throughout the cabin. It’s perfect for checking email, browsing the web, using social media, or joining video calls on Zoom or Teams.

Just keep in mind that streaming services like Netflix or YouTube may be limited to preserve bandwidth for everyone onboard. If your group requires high-speed Wi-Fi for multiple devices or specific applications, let us know when you book. We can arrange a coach with upgraded connectivity to meet your needs.

Yes, all of our Walnut Creek charter buses and minibuses offer ample luggage space for groups traveling with bags, equipment, or personal items. Full-size coaches (40–56 passengers) feature large underfloor baggage bays that can accommodate suitcases, duffel bags, and bulky gear—perfect for airport transfers, sports teams, or multi-day trips out of Walnut Creek.

Additionally, there are overhead parcel racks inside the cabin for smaller items like backpacks, briefcases, or jackets. Minibuses (18–35 passengers) typically have rear cargo areas and overhead shelves, though space is more limited compared to larger coaches.

If your group is traveling with oversized items—such as musical instruments, athletic equipment, or trade show materials—let us know when you book. We’ll recommend a vehicle with the right amount of storage to keep everything secure and easily accessible during your trip.

We can accommodate groups of any size with vehicles that seat anywhere from 18 to 56 passengers. Smaller minibuses are perfect for 18–35 people, mid-size coaches handle 36–40, and full-size motorcoaches can carry up to 56. If you’re moving a large crowd—like a school, sports team, or wedding party—we can dispatch multiple buses at once. Not sure what size you need? Just tell us your headcount and we’ll match you with the right vehicle.

In downtown Walnut Creek, charter buses can load and unload passengers at designated curb zones near major venues like the Lesher Center for the Arts (on Locust Street) and the Walnut Creek BART Station (Ygnacio Valley Road at Pringle Avenue). Broadway Plaza offers a bus-friendly drop-off area on South Broadway, but parking is not allowed in the mall’s garages—buses must stage elsewhere after unloading.

For larger events, the Walnut Creek City Garage on North Locust Street allows short-term bus staging by prior arrangement. Schools and athletic groups can use curbside zones near Civic Park, Heather Farm Park (North San Carlos Drive), and Boundary Oak Golf Course.

Longer-term bus parking is available at Heather Farm Park (near the Community Center) and the Shadelands Business Park (Mitchell Drive), both of which have large surface lots that can accommodate motorcoaches. Always check posted signs and coordinate with local staff to avoid ticketing or towing. If you need assistance finding a legal staging area, our team can help you plan the best route and parking location for your trip.

It’s best to book your charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and fall are peak seasons in Walnut Creek due to school trips, sports events, and weddings, so buses can sell out quickly during these times. If you’re planning a trip during these months, aim to reserve your vehicle at least 6 months ahead.

For summer and winter trips, a 2- to 3-month lead time is usually sufficient. Last-minute bookings are possible, but selection may be limited and prices may be higher. Large groups requiring multiple buses should book even further in advance to secure the necessary fleet.

If your trip date is approaching, don’t worry—give us a call anyway. We handle last-minute requests all the time and will do our best to find you a great bus at a fair price.

Getting a quote is simple—just call our team anytime at 925-891-7290 or fill out the online form with your trip details. We’ll need to know your pickup location, destination, departure date and time, group size, and any special requests (like Wi-Fi, ADA accessibility, or specific amenities). With that information, we can provide you with a personalized quote in minutes. If you’re comparing options, feel free to request multiple vehicle sizes or layouts. Our quotes are fast, free, and come with no obligation to book.

Your quote includes the bus rental, driver’s wages, fuel, tolls, and standard amenities like A/C, reclining seats, and luggage storage. Extras such as parking fees, bridge tolls, or driver lodging (for overnight trips) are not included and will be billed separately. If you request premium amenities—like onboard Wi-Fi, power outlets, or a PA system—these will be itemized in the quote. Everything is clearly outlined so you know exactly what you’re paying for.

Once you receive your quote, booking is easy—just let your reservation specialist know you’re ready to move forward. They’ll send you a contract to review and sign electronically. A deposit is required to secure the reservation, with the balance due prior to departure. Payment can be made by credit card, ACH transfer, or company check. After booking, you’ll receive a confirmation with your trip itinerary and contact information for your driver. Our team is available 24/7 to assist with any changes or questions leading up to the trip.

Absolutely. We regularly handle multi-day and overnight trips for groups traveling out of Walnut Creek. Whether you’re planning a weekend tournament in Sacramento, a conference in San Jose, or a multi-city tour across California, we can accommodate your schedule. The driver will require hotel accommodations and mandatory rest breaks, which our team will help coordinate. Multi-day rentals are billed at a daily rate plus any additional mileage or expenses incurred during the trip.

Yes, we can! Charter Bus Rental Walnut Creek offers long-distance charter bus rentals to and from Walnut Creek, so you can easily travel across California or even out of state. Whether you’re planning a multi-day school trip to Disneyland, a corporate retreat in Lake Tahoe, a sports tournament in Los Angeles, or a band tour up to Portland, we’ll make sure you have a comfortable, reliable coach for the journey. Just provide your full itinerary—departure point, destination, any planned stops—and we’ll give you a quote that covers everything. Long-distance trips include all the same amenities (Wi-Fi, power outlets, reclining seats, onboard restroom), and we’ll help coordinate rest breaks, meal stops, and hotel arrangements for the driver if needed. Your rental is backed by 24/7 support for any questions or changes along the way.